Did you know that Dropbox lets you share any file with anybody, even if they do not have their own Dropbox account? In 2011, I wrote about how to do this using Dropbox’s Public Link feature. The Public Link feature let you share any file with anybody, but it required you to put the file inside your Dropbox Public Folder. Dropbox has been slowly phasing out the Public Folder and Public Links since they have been superseded by a newer, shared link feature, which was added a few years ago. Read More from “Share Any File In Your Dropbox Account With Non-Dropbox Users”
PhotoSweeper Removes Duplicate Photos from Photos or iPhoto
Do you have duplicate photos in your iPhoto or Photos Library? Do you dread the manual process of trying to locate and delete these duplicate photos? If so, use PhotoSweeper. PhotoSweeper will locate all duplicate photos and makes it easy for you to review them and select which ones you want to delete. In addition to identifying exact duplicate files, it also lets you find very similar photos. Using this feature you can find photos taken a few seconds apart or photos taken using Burst Mode on your iPhone. Here’s an overview of how to use PhotoSweeper. Read More from “PhotoSweeper Removes Duplicate Photos from Photos or iPhoto”
Regain Access To Your Airport or Time Capsule
Have you forgotten or misplaced your Airport or Time Capsule passwords? If so, you should consider using the Soft Reset feature that Apple builds into Airports and Time Capsules. You could also review my previous Tech Tip about retrieving your Airport password from your Keychain which could save you from having to perform a Soft Reset. I should also point out that you may have either 1 or 2 Airport passwords. One password is used to connect devices, like Macs and iPhones to the wireless network created by your Airport. This is commonly called your wireless network password. The other password is used to configure the Airport. This is commonly caused your device password, where device refers to the Airport or Time Capsule. Read More from “Regain Access To Your Airport or Time Capsule”
How To Rebuild Your Spotlight Index
Does your Mac fail to find files that you know exist when you search for them? Or, does Apple Mail or Outlook fail to find email messages when you search for them? If so, this problem could be caused by a corrupt Spotlight index. Spotlight is the name of Apple’s search capabilities built into the Mac operating system. Spotlight’s index can get damaged from time to time. Read More from “How To Rebuild Your Spotlight Index”
Display Your Mac On Your iPad
Do you need to display your Mac’s screen on your iPad? To do this, you can use a screen-sharing application. Most of these applications cost money so Splashtop is intriguing since it’s free for personal use on your local network. To access your Mac from anywhere costs $60 per year.
Display or Record Your iPad or iPhone On Your Mac
Do you need to make your iPad or iPhone’s screen show up on your Mac’s screen? If so, here are some options for you to consider:
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PDFPen An Affordable PDF Editor
Do you need to edit PDF files on your Mac? Previously, I’ve talked about Preview’s built-in editing features. If these features aren’t adequate for your needs most people think they need to get Adobe Acrobat, which currently costs $13-$15 per month with an annual subscription, but I prefer to use PDFPen which has a one-time cost of $75 (or $125 if you buy PDFPen Pro). Read More from “PDFPen An Affordable PDF Editor”
How To Encrypt PDF Files On A Mac
Would you like to encrypt a PDF? Encrypting a PDF can be handy if you want to protect sensitive data contained in a PDF that you store on your Mac, or before you share the PDF via email, Dropbox or via some other means. Encrypting a PDF can be accomplished easily using Apple’s Preview application which comes bundled with every Mac. Read More from “How To Encrypt PDF Files On A Mac”
Add, Remove or Rearrange Items On Your Mac’s Dock
Would you like to add frequently used applications or documents to your Dock? Would you like to remove rarely used items from the Dock? If so, below are instructions on how to do this. The Dock is the row of icons that’s typically located across the bottom of the screen, though it can be moved. Apple populates the Dock with items that they think, or want, you to use, but you can customize it to suit your own needs. You can add applications, documents or folders to the dock. Read More from “Add, Remove or Rearrange Items On Your Mac’s Dock”
Configure Your Mac To Empty Trash After 30 Days
Would you like your Mac’s Trash to automatically delete files after they’ve been in the Trash for 30 days? If so, Apple recently added this feature to macOS Sierra (aka OS X 10.12). Read More from “Configure Your Mac To Empty Trash After 30 Days”
Configure Your iPhone To Delete Text Messages After 1 Year
To prevent your iPhone from accumulating gigabytes of text messages, I recommend that you configure it to delete messages after 1 year. Text messages are typically quite small so they won’t consume much space, but the photos and videos that are attached can gobble up space. If you’d like to save some of these attachments then please read this older Tech Tip about saving photos and videos from text messages. Read More from “Configure Your iPhone To Delete Text Messages After 1 Year”
Equip Your Next Mac With Enough Storage Space
If you’re going to be buying a Mac soon, please make sure you equip it with enough storage space. Here is how you can figure out how much storage space you currently use on your Mac and some guidance on selecting how much storage you might need in the years ahead. Read More from “Equip Your Next Mac With Enough Storage Space”
Securely Erase Your Mac’s Solid State Hard Drive
Do you want to either sell or retire a Mac that has a solid state hard drive (aka flash storage)? If so, it is prudent to securely erase the hard drive beforehand. Here are instructions on how to do this. This procedure will make all of your personal data inaccessible. There are two stages of this process. In phase 1 we will be enabling FileVault, which encrypts everything on your Mac’s hard drive. Then, in phase 2, we will reformat the hard drive which prevents anybody from accessing anything that was stored on the hard drive. I break this process into two phases since phase 1 can be started with about 15 minutes of work but then it’ll take many hours to finish. Start phase 2 after phase 1 finishes.
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Consider Buying A Refurbished Mac, iPhone or iPad
Are you in the market for buying a Mac, iPhone or iPad? Would you like to get the best deal possible? If so, here are some suggestions on how to do some comparison shopping and some encouragement to consider buying a refurbished product. Read More from “Consider Buying A Refurbished Mac, iPhone or iPad”
Fix Dropbox After Changing The Name Of Your Mac’s Home Folder
Do you use Dropbox? If you ever change the user account name on your Mac then Dropbox will break and will display a fairly cryptic error message. Here are instructions on how to fix Dropbox.
- Click the Dropbox icon that appears in your Mac’s menubar, click the gear icon and then select Quit Dropbox
- Open Terminal and type in the following command. It will rename the Dropbox meta folder: mv ~/.dropbox ~/dropbox.old
- Drag this now visible dropbox.old folder from the top of your Home folder to the Trash
- Click on the Finder icon on the Dock
- Click on the Go menu and select Go To Folder.
- Type in /Library/
- Drag the DropboxHelperTools folder to the Trash and enter your Administrator password if prompted to complete this action.
- Empty the Trash
- Download and install the most current version of Dropbox.
- The Dropbox application should open and ask you to sign-in to your Dropbox account.
Set Up An Out Of Office Message In Gmail
If you have a Gmail account or a G Suite (formerly called Google Apps) email account, then you ought to know how to set up an out-of-office message. This feature is sometimes also called an auto-reply. Google calls it a Vacation Responder. Regardless of what you call it, here is how you can configure it.
- Open a web browser and login to your Gmail account
- Click the gear icon in the upper right corner and select Settings
- Click on the General tab.
- Locate the Vacation Responder section and click on the button to turn it on.
- Type in an appropriate subject, such as Auto-Response as well as corresponding message text.
- Select dates for the start and end dates of the auto-responder in the First Day and Last Day fields.
- Click the Save Changes button.
Using The iPhone’s Do Not Disturb Feature
Turn on the iPhone’s Do Not Disturb feature to completely silence your iPhone (or iPad). This feature can be very handy if you sleep with your iPhone or iPad close to your bed. I typically have my iPhone’s ringer set to Silent mode, but if I’m in a meeting and I don’t want my phone to buzz or ding at all then I will enable Do Not Disturb. Read More from “Using The iPhone’s Do Not Disturb Feature”
Fix Common iPhone Backup Issues
Is your iPhone or iPad configured to backup to Apple’s iCloud servers? If so, your iOS device should automatically get backed up daily. If your iOS device is displaying a message indicating that it has not backed up in a few weeks (or more), here are some basic items that you should review. Read another Tech Tip if you want to learn more about how to setup iPhone backups to iCloud or your Mac.
Recycling CFL, HID or Fluorescent Light Bulbs In Seattle
Washington State now has over 200 drop-off sites for recycling compact fluorescent lights (CFL), high-intensity discharge lights as well as fluorescent tubes. In a previous Tech Tip I listed how to recycle CFLs in Seattle. The drop-off locations listed on the websites mentioned in this older Tech Tip are no longer the only locations. All recycle locations are listed at LightRecycle Washington. Specifically, you can enter your zip code to find the location nearest you.
Comcast’s 1 Terabyte Data Plan
Is Comcast, aka Xfinity, your Internet Service Provider (ISP)? If so, you should be aware that starting November 1, 2016 they’ll be implementing monthly data caps in some cities. You can get the full details in this Business Insider article about Comcast. In a previous Tech Tip I wrote about Comcast implementing and then removing monthly data caps. Comcast is again implementing data caps but the cap is currently quite generous for most people. Comcast permits 1 Terabyte of data per month. 1 TB equal 1000 GB of data. (If you’re unclear about all of these terms, please refer to my How Big Is A Kilobyte article.)
A Terabyte of data is a very large amount of data, at least by today’s standards. Comcast lists what you can do with 1 Terabyte of data, if you’d like some concrete examples. Comcast also offers their customers the ability to monitor their monthly data usage. They also offer a tool for estimating data usage. I’ll mention that my average monthly usage for the past few months has about around 260 GB. Thus, I’m not overly concerned about a cap of 1 Terabyte per month but this is a change of policy since Comcast didn’t have monthly caps for many years. As video and music streaming services become increasingly common and software is most commonly bought online, we should all be aware of how much data we use each month and about data caps implemented by our ISPs.