Do you have an Exchange email account? Many people think that they have to use Microsoft Outlook on their Mac to access an Exchange account. This is not true. Apple’s Mail application on both Macs and iPhones can be used instead. Here are setup instructions.
Do you use Microsoft Outlook 2011, Outlook 2016, or newer, on a Mac? If your copy of Outlook has lost its ability to find emails, here are some suggestions on how to fix Outlook’s search function. Microsoft has written a thorough article outlining all possible causes and fixes when Outlook’s search function stops working. This … Read more
Do you use the Flag button in Apple Mail to tag some of your messages with a small red flag icon? This is a quick way to mark some messages so they’ll get your attention when you review your Inbox in the Mail application. Did you know that Mail offers 7 colored flags? Did you … Read more
Do you use Outlook 2016 on your Mac? Have you ever needed to import email messages stored in an mbox file? Mbox files are a common way to store email messages on computers using the UNIX operating system. Since the Mac operating system is a derivative of UNIX, Apple’s own Mail application stores its email … Read more
Do you use Apple’s Mail application on your iPhone or iPad? Do you want to remove one of your email accounts? This process isn’t difficult, but there are a couple of non-obvious steps. Here are instructions for removing an email account from Mail on your iPhone or iPad.
Do you use Apple’s Mail application on your Mac? Do you want to remove one of your email accounts from Apple Mail? This process isn’t difficult, but there are a couple of non-obvious steps. Here are instructions for removing an email account from Apple Mail.
When you reset or change your email account password, you have to enter the new password in two places in your email account configurations in Mail. The first place is in the incoming mail settings. The second place is in the outgoing (SMTP) mail settings. In previous versions of Apple Mail it was tough to locate … Read more
Would you like to be able to use the blind carbon copy (Bcc) feature in Apple Mail? It is easy to enable this feature, but not necessarily obvious how to do so. By default, when you create a new email message in Mail, it only displays lines named To, CC and Subject. To add a … Read more
Are you getting messages from your email hosting company that your email account is nearly full? If so, it’s time to move some of your email messages off of your hosting company’s email server and into folders on your Mac. Here are some general instructions for how to do this. These instructions assume you use … Read more
[Update: February 2019 – A few months ago Microsoft released Office 2019 for both Windows and Mac so you should buy Office 2019 now, instead of Office 2016. Microsoft has announced that support for Office 2016 ends on October 13, 2020.] If you use Office 2011, it’s time for you to start planning your upgrade … Read more
Do you have a cluttered Inbox? Do you value emails from a few people more than all the rest? If so, you should make those few people VIPs. By designating a person as a VIP then emails from that person will appear in the VIP Mailbox which appears, separate from and below your Inbox. Here … Read more
Apple’s Mail application offers two layouts, that is, two different ways for you to view your email messages. This article will show you how to switch between and customize each of these layouts.
Do you want to put emoji into your email messages, notes, Word document or any other document that you type on your Mac? If so, I recently learned of a fast way to bring up the emoji keyboard on your Mac. Press the following three keys simultaneously: Command, Control and space bar.
Does your Mac fail to find files that you know exist when you search for them? Or, does Apple Mail or Outlook fail to find email messages when you search for them? If so, this problem could be caused by a corrupt Spotlight index. Spotlight is the name of Apple’s search capabilities built into the Mac … Read more
If you have a Gmail account or a G Suite (formerly called Google Apps) email account, then you ought to know how to set up an out-of-office message. This feature is sometimes also called an auto-reply. Google calls it a Vacation Responder. Regardless of what you call it, here is how you can configure it. Open … Read more
Are you missing your email folders in Apple Mail? Did these folders disappear after you upgraded your Mac’s operating system or after you migrated your data to a new Mac? If so, there’s likely an easy fix. Apple added a Show/Hide button to Apple Mail. I believe they added it to Mail starting with OS X … Read more
Would you like to be able to export some or all of your email messages as PDF files that you can store in a regular folder on your Mac? If so, check out Email Archiver Pro (time-limited demo version available). Previously, I wrote about how to archive email if you use Microsoft Outlook (or Entourage) and using EagleFiler to archive … Read more
Are you switching from a PC to a Mac? Did you use Outlook on your PC? Do you want to convert your Outlook email messages, calendar appointments, and address book contacts into Apple’s Mail, Calendar, and Contacts applications? If so, you should consider PST Converter Pro ($40).
Have you ever received a warning that your email account is almost full? If so, here are instructions on how to learn which folders (aka mailboxes) in your email account are taking up space. Once you know which folders are taking up space, you can target these folders for cleanup. You can either move the … Read more
Would you like to schedule emails to be sent in the future? You can by installing Feingeist’s SendLater plugin (see update below) for Apple’s Mail application. Once installed SendLater adds a button in Mail. Cleverly, the button’s name is Send Later! When you click this button you’ll see the window pictured below.