Would you like to be able to export some or all of your email messages as PDF files that you can store in a regular folder on your Mac? If so, check out Email Archiver Pro (time-limited demo version available). Previously, I wrote about how to archive email if you use Microsoft Outlook (or Entourage) and using EagleFiler to archive messages from Apple Mail. Email Archiver Pro takes a different approach to archiving emails. First, Email Archiver Pro works independently of your email application, such as Apple Mail or Microsoft Outlook. Second, it exports email message as .pdf files as opposed to .mbox or .eml files which are created by EageFiler and other mail archiving applications. Read More from “Use Email Archiver Pro To Export Emails As PDF Files”
ScanSnap S500M Replacing Roller and Assembly Pads
Does your Fujitsu ScanSnap document scanner have problems feeding documents? I love my ScanSnap and have used it nearly every day for many years. It finally had problems reliably grabbing pages and feeding them. The pages’ leading edge would get stuck and I’d have to fuss a bit to get the paper to feed properly. Earlier this year, I cleaned my ScanSnap and this helped, but didn’t fully resolve the situation. The manual for my ScanSnap S500M recommends replacing the pick-up roller and pad assembly every 50,000 scans or every year. My ScanSnap has only scanned about 8,000 pages but I’ve never replaced these parts in 9 years, so I figured it’s time. I ordered an official Fujitsu Consumables Kit for my model. It cost about $100. The kit contains 1 Pick Roller and 2 Pad Assembly. I followed the instructions in my ScanSnap’s manual and easily replaced the parts in about 20 minutes. This fixed my problem. My ScanSnap now reliably feeds paper again. The ScanSnap only has 1 pad assembly inside but the consumables kit contains 2 so now I have a spare which I can install then the ScanSnap starts acting up in another 7 years.
How To Deal With Loud Fan Noises On Your Mac
Do the fans on your Mac make a lot of noise? In a sense, this is not a bad thing, but it it is worth investigating to try to figure out what is going on. Typically, the fans in your Mac are running all the time. They are just running at relatively slow speeds so they do not make any audible noise. One typically can only hear the fans when they are running at full speed. The fans’ job is to cool the interior of your Mac so you want them to run if the interior is hot. The problem is not that the fans are running. The problem is that something has triggered the fans to run faster. Let’s explore what could cause this. Read More from “How To Deal With Loud Fan Noises On Your Mac”
Four iPhone Typing Shortcuts
Do you type on your iPhone? If so, you should make sure you know these four typing tips.
- Tap the Space key twice at the end of a sentence. This inserts a period and a space and also activates the shift key. You’re now ready to type the next sentence without missing a beat.
- Hold down the Shift key with one thumb while typing a word with your other thumb to capitalize the entire word.
- Alternatively, enable Caps Lock and then double tap the Shift key to turn it on. First, you have to enable this feature by tapping on the Settings app, then tap on General, then Keyboard and turning on Enable Caps Lock. Now, when you double tap the Shift key your iPhone will display the icon shown below to indicate that Caps Lock is on. To turn off Caps Lock tap the Shift key once.
- Quickly enter a number or punctuation mark by tapping and holding the 123 key and then sliding your finger to any number or punctuation mark and then release your finger. You will find that you’re automatically able to keep typing letters without having to press the ABC key.
iPad Recommendations
Would you like some guidance on selecting a new iPad? Clients often ask me to help them select an iPad since this has become a more complicated choice. When Apple first introduced the iPad in Jan 2010, there was only 1 screen-size and a few decisions that needed to be made. Now, iPads come in 3 screen sizes and there are more choices. This article will highlight the important decisions that you need to make. If you would like to read about the differences between the models in greater detail I would direct you to Wikipedia’s iPad page or EveryMac’s iPad page. Also check out Apple’s current lineup of iPad models. Read More from “iPad Recommendations”
How To Locate And View Your Library Folder
Have you ever had problems locating your Library folder on your Mac? If so, let me help you locate it. There are two complicating factors. First, there are typically three Library folders on the Mac so locating the correct one can be tough. Second, Apple made one of these three Library folders invisible starting with OS X Lion (aka OS X 10.7). Read More from “How To Locate And View Your Library Folder”
Increase Your Mac Laptop Storage With A TarDisk
[Note 3/17/23: It appears the TarDisk is no longer in business]
Is your MacBook Air or MacBook Pro running low on storage space? If so you could consider installing a TarDisk which will increase your available storage space. A TarDisk is not your only option, but it’s an easy option that appeals to some. A TarDisk is a micro SD card that can easily be slid into the SDXC slot on the side of most recent Mac laptops made in the last handful of years. Read More from “Increase Your Mac Laptop Storage With A TarDisk”
Sort Albums In iPhoto or Photos
Do you organize your digital pictures using Albums in either iPhoto or its replacement, Photos? If so, did you know that you can sort your albums? iPhoto lets you manually sort or re-sort your albums by name. Photos lets you keep your albums sorted by either name or date. Read More from “Sort Albums In iPhoto or Photos”
Printer Recommendations
Would you like some guidance on selecting a new printer? Clients often ask me to recommend a good printer or tell them which printer they should buy. These requests are actually surprisingly difficult for two reasons. First, there are numerous printer manufacturers and each company makes a range of printer models which are often updated yearly so it is tough to keep track of all of these devices. Second, people’s individual needs vary more than you might realize. Consequently, rather than recommend one or two particular printer models, I often start by outlining the range of printer features that are available to help people select an appropriate type of printer for their needs. This article contains a summary of my guidance. I intend to update this article as the printer market changes so check back before you buy your next printer.
[Aside – If you’d like to look for specific printer model recommendations check out The Wirecutter which tests and offers recommends for The Best Cheap Printer, The Best Multi-Function Printer and maybe other types of printers. ]
How To Delete Multiple Emails On Your iPhone
Do you have dozens or hundreds of messages that you want to delete from your iPhone? Here are two ways to delete multiple messages. [Be aware, that if you’re using an IMAP or Exchange email account that when you delete a message from your Inbox on your iPhone that it’ll be deleted from your Mac’s Inbox as well. If you don’t want this happen then you might not want to delete the messages from your iPhone. If you’re not sure what type of email account you have, then please delete just 1 message from your iPhone and see if it vanishes from your Mac in the next couple of minutes or not.]
- Wake up your iPhone
- Tap on the Mail application
- Navigate to your Inbox
- Tap the Edit button in the upper right corner
- On the left side of the email messages a new “column” appears with empty circles. Tap in the circle to select a message that you want to select
- Click the Trash button in the lower right corner.
[Important Note: Before you click on any circles there is a option to “Trash All”, click this button only if you want to delete absolutely every messages in the Inbox]
Save Photos and Videos From iPhone Text Messages
Do your friends send you a lot of photos and videos as attachments to text messages? If so, these photos and videos could be consuming a fair amount of space on your iPhone or iPad. I recommend that you periodically review these images, save the ones that you want and then delete them. Here are instructions on how to save these images first to your devices’ Camera app and then to your Mac and finally delete them from your iPhone or iPad. Read More from “Save Photos and Videos From iPhone Text Messages”
When To Consider Restoring An iPad Or iPhone
Some iPhone or iPad problems are only resolved by restoring your iPhone or iPad to factory settings. Apple’s support article details how to restore an iPhone, iPad or iPod Touch. Restoring a device is definitively one of the last techniques I invoke when troubleshooting iPhone or iPad problems. I have only invoked it when more traditional troubleshooting steps have failed to fix a problem. Read More from “When To Consider Restoring An iPad Or iPhone”
Gain Access To A Locked iPhone Or iPad Using Recovery Mode
Do you have an iPhone or iPad that you cannot access? Is it locked by a passcode that you have forgotten? If so, you will need to use Recovery Mode to regain access to this device. Apple’s support article describes how to use Recovery Mode. Here are some important caveats: Read More from “Gain Access To A Locked iPhone Or iPad Using Recovery Mode”
When Should You Not Click On The Unsubscribe Button
Do you get emails that you do not want to receive? We all do. I hope you know that you should often click the unsubscribe button which appears at the bottom of these emails to truly stop receiving those messages. But, do you know when you should not click the unsubscribe button? Here are some guidelines:
Use the unsubscribe button when the emails come from a legitimate organization or familiar person like AAA, Radio Shack, Martha Stewart, etc. or any online vendor that you recognize and with whom you have done business.
Please don’t use the unsubscribe button when the email is advertising viagra, offering to enhance a body part, refinance your mortgage or offer you sexy woman who are waiting to meet you. The reason for this is that the sender of these emails won’t honor your request since they do not really want to give you a way to unsubscribe. Instead, by clicking the button you are only confirming that your email address is active and thus, you are more likely to continue receiving these messages. Consequently, this action can be counter-productive.
How To Switch To Using A New Email Account
Are you trying to start using a new email address and stop using an older one? For example, are you moving homes and thus will no longer be able to keep your old comcast.net email account? Or did you change jobs and thus need to stop using your old employer’s email account? If so, here’s an overview of what this process commonly involves. This transition can take a surprising amount of time and effort. Typically, there are two primary tasks to be accomplished:
- Notify family and friends
- Update all of your online accounts that use your old email address.
Let’s look at each of these in a bit more detail. Read More from “How To Switch To Using A New Email Account”
Is It Okay To Use A MacBook Pro’s Power Adapter With A MacBook Air?
Have you ever wondered if you could use the power adapter that came with another model of Mac laptop with your Mac laptop? In most cases, the answer is yes, but there are a few details to be aware of. Apple’s Support article on the subject states the following. “You can use a compatible higher wattage adapter without issue, but it won’t make your computer charge faster or operate differently. Lower wattage adapters will not provide enough power.” Let me elaborate on what Apple states in their support article. Read More from “Is It Okay To Use A MacBook Pro’s Power Adapter With A MacBook Air?”
Use Safari’s Reader View For Distraction-Free Reading
Do you find it tough to read news articles on web sites because of all of the distracting ads? Do you ever want to print web pages without the clutter of ads around the perimeter? If so, use Safari’s Reader view. It’s easy. Read More from “Use Safari’s Reader View For Distraction-Free Reading”
How To Simultaneously Select Multiple Files On Your Mac
An incredibly handy skill is knowing how to simultaneously select multiple files on your Mac. I’ll explain two of the most common ways to do this. Once you master these two fundamental skills you’ll be able to use them over and over again. For example, you’ll be able to select many email messages and move them to a folder. You’ll be able to select many photos and add them to an Album. You’ll be able to select many files and drag them to the Trash.
Read More from “How To Simultaneously Select Multiple Files On Your Mac”
Use Calendar’s Quick Event Feature
Do you use Apple’s Calendar application? If so, one of the easiest ways to add an event to your calendar is the often overlooked Quick Event feature. Here are instructions to add an event to your calendar using Quick Event.
- In the upper left corner of the Calendar window click the plus sign (+) button.
- Type in an event name, such as Haircut,
- Type in a date, such as Mar 18 or Nov 1
- Type in a time or time range such as 8 am or 2:15 to 3:15 pm
- Press the Return key
Your event will be added to your calendar. You can now add more details such as an alarm or note.
If you only entered a start time, like 8 AM, the event’s default duration will be 1 hour.
The event will be added to your default calendar. To change your default calendar click on the Calendar menu, select Preferences, click on General and pick your preferred calendar to be your default.
If you like to use keyboard shortcuts you can press Command-N to activate the Quick Entry window. Type in the event details and press the Return key.
Convert Your Contacts To A Excel File
Have you ever wanted to build a Word or Excel file of some or all of the people in your Mac address book? A free tool let’s you do this easily. The original tool I found stopped working around the middle of 2019, but I found a very similar replacement. I provide instructions below.
[Update February 2020 I found some other apps that claim to give you ways to convert your AddressBook data to a .csv file. I haven’t tested them yet, but here are links to these products:
AB2CSV and an article from Lifewire about how to use AB2CSV.
Cisdem’s ContactMate (free or $40) and Cisdem’s article about how to use their own product.
An apparently free online converter, Aconvert.]