Do you struggle to stay on top of the high volume of email messages that arrive in your Inbox every day? Many people struggle with this, including me. Here are some suggestions on how you can start to tame your Inbox. You don’t need to implement all of these suggestions. Instead, just pick a few that … Read more
Do you use either Microsoft Outlook or Microsoft Entourage as your email application? Do you store thousands and thousands of email messages? Do you infrequently access many of these messages? If so, you could consider archiving these messages. Once the message has been archived then you can delete them from Outlook which will remove them from … Read more
Do you use Gmail? When you click an email link on a web site does Apple Mail or some other email client open? If so, you should follow these instructions to make Gmail your default email client. I’ve provided instructions for the 3 most widely used web browsers: Safari, Chrome and Firefox. Follow the instructions … Read more
When you reset or change your email account password, you have to enter the new password in two places in your email account configurations in Mail. The first place is in the incoming mail settings. The second place is in the outgoing (SMTP) mail settings. Locating these outgoing settings is not obvious, so I’m frequently asked how … Read more
Do you have thousands of email messages in your Inbox or Sent folder? If so, read on to learn how this can cause problems as well as better ways to organize your messages. Recently, I’ve had a string of users who have been negatively impacted since they’ve had over 10,000 messages in either their Inbox or Sent mail … Read more
If you use an iCloud email account, here are instructions on how to set up an email auto-reply message. An iCloud email account ends in either mac.com, me.com, or icloud.com. An auto-reply can be helpful if you’re going to be traveling or otherwise not able to reply to email in a timely manner.
Do you use Apple’s Mail application? Would you like to quickly locate a reply email message you sent? Imagine you received a message in your Inbox and that you replied to it. After you send the reply, Mail inserts a curved, leftward-pointing arrow, as depicted in the image below.
Apple Mail lets you assign one or more signatures to each of your email accounts. This flexibility is great, but the user interface to make this happen is not intuitive. It’s easy to do, but it’s much easier to be shown how to do it the first time. Here are instructions for creating signatures in Mail … Read more
Here are some tips on how to easily create and manage bullet lists in Apple’s Mail application.
Would you like to turn a word in an email message into a web page hyperlink? If you use Apple’s Mail, use these simple instructions.
Do you store thousands and thousands of email messages? Do you infrequently access many of these messages? If so, you could archive these email messages using EagleFiler. Once the messages have been archived you can delete them from Mail. Depending upon how many total messages you store in Mail, this might improve Mail’s performance. [Update: If … Read more
When you’re on vacation or out of the office for a day-long meeting, would you like to send an auto-reply to email messages that you receive? If your email provider uses cPanel then follow these instructions.
Do you use Apple’s Mail application on your Mac? It’s a capable email application. One of its best features the ability to extended its functionality using plug-ins. These plug-ins let you customize Mail so it can better meet your preferences and needs. Here’s a list of 10 plug-ins for Mail that’ll let you increase your … Read more
RSS is a convenient way to stay abreast of news stories or articles added to a particular web site. Rather then needing to visit your favorite web site over and over, you can use RSS to be notified when a new story or article has been added as well as read some or all of … Read more
Did you receive an email attachment named winmail.dat or winmail? Here’s a brief explanation of what this file is and instructions for opening it. Winmail.dat files are sent by people using Microsoft Outlook as their email application. Under certain circumstances Outlook will encode attached files, like Word or PDF files, in this winmail.dat format.
Did you know that Apple’s Mail application automatically builds a list of all recipients to whom you’ve sent email? I think it’s very useful to review this list a few times each year. By reviewing this list you can easily add useful email addresses to your Contacts and delete outdated email addresses or ones that … Read more
When you open Entourage 2004 does it immediately display the spinning multi-color ball icon? This icon simply indicates that Entourage is thinking. However, if this icon never goes away, then Entourage is getting stuck while trying to complete a task. There are a number of possible causes, but over the past two months I’ve had … Read more
If you use Entourage 2004 or 2008, I believe that it’s critically important that you backup your Entourage database daily or even more often.
Dealing with spam or junk email in your Inbox is a waste of time. If you run a small business, the time wasted identifying and deleting email can add up over weeks or months. This is true whether you are one person or a multi-person team. Here are a couple of ways to reduce the … Read more
Here’s a list of features in Apple’s Mail application which I use regularly and people appreciate when I point them out.